Client Relation Specialist

Responsibilities

• Present a professional, welcoming first contact to all clients, vendors, board members, staff, media, etc. – by phone, in person, and/or email.
• Responsible for keeping office equipment maintained.
• Responsible for organizational functions and general meeting support including arranging, follow-up calls, maintaining office space schedules, copying and faxing.
• Responsible for incoming and outgoing mail, shipping and receiving.
• Responsible for maintenance of common spaces for appearance and functionality.
• Responsible for managing supplies and maintenance of storage areas.
• Provide support for Marketing/Communications: maintaining mailing list, and assist with mailings and packets.
• Provide support for IT department: help monitor staff needs, assist staff with problem solving, assist IT staff as requested.
• Provide support for Human Resources: interview schedule, applicant pool, resume files, and orientation.
• Provide support for Finance: document and reconcile monthly accounts.

Qualifications

• Associates degree or equivalent work experience
• Proactive, helpful, can-do attitude
• Flexibility to adjust to dynamic work environment
• 2 years minimum administrative experience
• Good writing skills
• Neat, organized, able to work independently and interdependently, welcoming to the public
• Computer literate including spreadsheets, word processing, email & QuickBooks
• Ability to work overtime as necessary