Present a professional, welcoming first contact to all clients, vendors, board members, staff, media, etc. – by phone, in person, and/or email.


Responsible for keeping office equipment maintained.


Responsible for organizational functions and general meeting support including arranging, follow-up calls, maintaining office space schedules, copying and faxing.

Responsible for incoming and outgoing mail, shipping and receiving.

Responsible for maintenance of common spaces for appearance and functionality.

Responsible for managing supplies and maintenance of storage areas.

Provide support for Marketing/Communications: maintaining mailing list, and assist with mailings and packets.

Provide support for IT department: help monitor staff needs, assist staff with problem solving, assist IT staff as requested.

Provide support for Human Resources: interview schedule, applicant pool, resume files, and orientation.

Provide support for Finance: document and reconcile monthly accounts.


Associates degree or equivalent work experience

Proactive, helpful, can-do attitude

Flexibility to adjust to dynamic work environment

2 years minimum administrative experience

Good writing skills

Neat, organized, able to work independently and interdependently, welcoming to the public

Computer literate including spreadsheets, word processing, email & QuickBooks

Ability to work overtime as necessary